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Project management context (mapm505), addis ababa university, recommended for you, students also viewed.

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Pmgt 662: project monitoring and evaluation (3 chrs).

By: Hagerbigegn Hailemeskel: PhD, Assistant Professor  Certified Business Development Advisor @ UNDP-UNCTAD  Certified Management Consultant @ Ethiopian Management Institute-EMI  General Manager and Owner of Solidarity Consulting PLC  Lecturer, Researcher, Consultant and Trainer @ OSU  Associate Trainer @ EMI E-mail: hagerbigegn@gmail Mob: 0911021484/ 0937021448 Descriptions: Experiences and knowledge& skills of defining projects, planning, implementing, controlling and terminating projects are vital for future project design and implementation. This course which is a comprehensive course on project evaluation, covering in-depth program evaluations and performance monitoring, is designed to provide competences how to conduct monitoring and evaluation tasks. Students will gain an appreciation of project interdependencies and be able to determine the optimal pacing for a program allowing appropriate planning, scheduling, executing, monitoring, and controlling of the project to be carried out. The course covers evaluation methods that will be useful at various levels of government and in nonprofit organizations and is designed for program managers, analysts, consultants, educators, and managers to provide them with the skills to assess program results and to identify ways to improve program performance. Monitoring and evaluation provide answers to questions regarding the output, outcome, effects and impact of the project or program in the life of the target population. Also in this course computer software will be used at length. Objectives: After discussing this course, the student will be able to:  Describe the meaning and working definitions of project monitoring and evaluation  Identify and explain the functions of project monitoring and evaluation  Identify the key project evaluation factors  Describe the need for the involvement of the project management as well as stakeholders in evaluating projects  Distinguish among and practice the various approaches/techniques of project evaluation  Build the rational process of project evaluation

 Conduct project evaluation and monitoring tasks.  Make use of Microsoft Project Management Software for appropriate monitoring and evaluation of project endeavors. Course Outline CHAPTER ONE: Introduction to Monitoring and Evaluation 1 Results-based management (RBM) 1 What is Monitoring? 1 What is Evaluation? 1 What is the purpose of Monitoring and Evaluation? 1 Monitoring and Evaluation and the Project/ Programme cycle 1 Comparing Monitoring, Evaluation, Reviews and Audits 1 Monitoring and Evaluation Standards and Ethics 1 The challenges of Monitoring and Evaluation CHAPTER TWO: Frameworks and Indicators for Monitoring and Evaluation 2 The Logical Framework approach 2 Results-oriented approaches 2 Understanding indicators 2 Selecting indicators and setting targets 2 Using comparable and core indicators CHAPTER THREE: Baselines and Data for Monitoring and Evaluation 3 Baseline and end line studies 3 Establishing baselines 3 Accessing and using secondary data 3 Collecting and using primary data CHAPTER FOUR: Monitoring, Evaluation and Impact Assessment 4 Planning an evaluation 4 Evaluation techniques 4 Impact Monitoring & Assessment 4 Forthcoming developments in M&E CHAPTER FIVE: THE PROJECT CYCLE OF MONITORING AND EVALUATION 5 Introduction 5 Agreeing the starting point

Project Work (Individual Assignment (50 %)

General Direction  Format and Style: 10-20 pages, 12 font size, font style: Times New Roman, 1 spacing  Assignment submission format: Assignment must be submitted both in hard and soft copy. The soft copy should be emailed to hagerbigegn@gmail  You are expected to use standard referencing styles (both in-text citations and bibliography).  Assignment submission due date will be the 5th and 6th class contact date only. Instruction: Choose one public or private service/production organization or NGOs where change has been introduced since the past ten years. Critically observe the business process management and the quality control system of the organization, then organize a document based on the following guideline: Guideline/Checklist

• Describe the background of the selected organization.
• Explain the type of monitoring and evaluation (Quality Control) tool introduced in the selected organization.
• Explain the reasons/objectives for the change and drivers of the change in the selected organization that came due to the monitoring and evaluation.
• Briefly describe the process of quality control (change) management.
• Assess whether resistance to the change occurred in the organization (if any) and how the managers/leaders dealt with it.
• Explain the approaches/strategies used to manage the introduced quality control in the selected organization.
• Assess and discuss the key roles played by the leaders/mangers of the selected organization in the quality control management process.
• Explain the major barriers which undermine the successful implementation of the identified Monitoring and Evaluation system in the organization and some measures taken by the change leaders to deal with those challenges. Note: Your paper should contain 10-15 pages based on the above checklists. There should be clarity and idea flow. Stay Safe and Blessed!
• Multiple Choice

Course : Project Management Context (MAPM505)

University : addis ababa university.

• More from: Project Management Context MAPM505 Addis Ababa University 56   Documents Go to course

• Comprehensive Guide to Developing a Robust Monitoring and Evaluation Plan in 13 Steps
• Learning Center

Developing a Monitoring and Evaluation Plan can be a complex process. These general steps can help get you started: Define your project, identify key performance indicators, set targets, determine data collection methods, establish a timeline, analyze and interpret data, use findings to inform future decisions, and more steps. Creating a solid Monitoring and Evaluation Plan can help ensure project success and improve resource allocation. Let’s get started!

Table of contents

Step 1 Identify your evaluation audience or stakeholders 

Step 2 identify program goals and objectives, step 3 define the evaluation questions.

• Step 4 Developing Evaluation Objectives
• Step 5 Identify monitoring Questions

Step 6 Define Indicators to Include in Evaluation Plan

Step 7 define data collection methods and timeline – creating a methodology, step 8 identify m&e roles and responsibilities.

• Step 9 Identify who is responsible for data collection and timelines

Step 10 Create an Analysis Plan and Reporting Templates

Step 11 review the m&e plan, step 12 implementing and monitoring the evaluation plan.

• Step 13 Using Results to Make Informed Decisions ( Plan for Dissemination and Donor Reporting)

The audience or stakeholders for an evaluation can vary depending on the program or project being evaluated. However, some common stakeholders that may be involved in an evaluation include:

• Program managers and staff: Program managers and staff are responsible for implementing the program and are often the primary users of evaluation findings. They may use evaluation findings to make program adjustments or improvements, and to report on program progress to other stakeholders.
• Funders: Funders are often the primary source of funding for a program and may require evaluations to ensure that the program is meeting its intended goals and outcomes. Evaluation findings can be used to inform funding decisions and may be included in funding reports or proposals.
• Beneficiaries: Beneficiaries are the individuals or communities that are directly impacted by the program. Their perspectives and feedback are important in evaluating the effectiveness of the program and can help to identify areas for improvement.
• Other stakeholders: Other stakeholders may include partners, collaborators, policymakers, and the broader community. They may have an interest in the program and its outcomes and may use evaluation findings to inform their own work or decision-making.

It is important to consider the needs and perspectives of all stakeholders when conducting an evaluation. Evaluation findings should be communicated in a way that is clear and accessible to all stakeholders and should be used to inform decision-making and improve program effectiveness.

Program goals and objectives are critical components of a program design and evaluation. Program goals are broad statements that describe the overarching purpose or intended outcome of the program. Objectives, on the other hand, are more specific and measurable statements that describe the steps that will be taken to achieve the program goals.

Here are some examples of program goals and objectives:

Program Goal: To improve access to clean water in rural communities.

Program Objectives:

• To install 50 new water filtration systems in rural communities by the end of the year.
• To provide training on water sanitation and hygiene practices to 500 community members by the end of the year.

Program Goal: To reduce food insecurity in the local community.

• To establish a community garden program that will provide fresh produce to 100 families by the end of the year.
• To distribute food baskets to 200 families in need each month.

Program Goal: To improve academic performance of at-risk students.

• To provide after-school tutoring services to 50 at-risk students each week.
• To increase the graduation rate of at-risk students by 10% within the next 2 years.

Program Goal: To increase access to healthcare services in underserved communities.

• To establish 3 new health clinics in underserved communities within the next 3 years.
• To provide health education and screening services to 500 community members within the next year.

Program goals and objectives should be specific, measurable, achievable, relevant, and time-bound (SMART). These criteria help to ensure that the program is focused, achievable, and measurable, and that progress towards the goals and objectives can be tracked and evaluated.

Key questions to be asked to determine if an M&E plan is working include the following:

• Are the M&E activities progressing as planned?
• Are M&E questions being answered sufficiently? Are other data needed to answer these questions? How can such data be obtained?
• Should the M&E questions be re-framed? Have other M&E questions arisen that should be incorporated into the plan?
• Are there any methodological or valuation design issues that need to be addressed? Are there any practical or political factors that need to be considered?
• Are any changes in the M&E plan needed at this time? How will these changes be made? Who will implement them?
• Are appropriate staff and funding still available to complete the evaluation plan?
• How are findings from M&E activities being used and disseminated? Should anything be done to enhance their application to programs?

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 Step 4 – Developing Evaluation Objectives

Developing evaluation objectives is a critical step in creating a comprehensive monitoring and evaluation plan. Evaluation objectives specify what the evaluation will assess and define the criteria for success.

Evaluation objectives should be aligned with the project’s overall goals and objectives, and they should be specific, measurable, achievable, relevant, and time-bound.

Sure, here are some examples of evaluation objectives as a step in the development of a monitoring and evaluation plan:

• Specific: To assess the effectiveness of a new training program by measuring the increase in job performance and knowledge among participants.
• Measurable: To determine the impact of a community development project by measuring the increase in access to essential services such as healthcare, education, and clean water among the target population.
• Achievable: To increase website traffic by 20% within six months by optimizing website content and implementing a targeted digital marketing campaign.
• Relevant: To improve employee retention by 15% within one year by implementing new professional development opportunities and increasing employee engagement.
• Time-bound: To reduce customer complaints by 25% within the next quarter by improving customer service response times and implementing a customer feedback system.

These are just a few examples of evaluation objectives, and they can be adapted to fit the specific needs and goals of each project or program.

By developing SMART evaluation objectives as a step in the development of a monitoring and evaluation plan, you can ensure that the evaluation process is focused, achievable, and aligned with the project’s overall goals and objectives. This will help ensure that the monitoring and evaluation plan is effective in assessing progress and providing valuable insights for project improvement and decision-making..

Step 5 Identify the monitoring questions

Monitoring questions are an important part of any project, as they help to ensure that the project is moving forward in the right direction. In the case of a project to improve customer service, the monitoring questions might include:

• How satisfied are customers with the current level of service?
• What areas need improvement?
• What resources are available to support customer service improvement?
• What processes are in place to ensure customer service is consistently meeting customer needs?
• What metrics are being used to measure customer service performance?

These questions will help to identify areas for improvement, and provide guidance on how to best implement changes. By regularly monitoring these questions, the project team can ensure that customer service is always improving and meeting customer needs.

Indicators are specific, measurable variables or metrics that can be used to assess progress towards achieving the objectives of a project or program. In an evaluation plan, indicators are essential components that help determine whether a project is achieving its intended outcomes and objectives. To define indicators to include in an evaluation plan, follow these steps:

• Identify the objectives of the project: Review the project’s goals and objectives to determine what specific outcomes the project is intended to achieve.
• Determine the data needed to measure progress: Identify the data needed to assess progress towards achieving each objective.
• Develop measurable indicators: Develop specific, measurable indicators that will allow you to track progress towards achieving each objective.
• Ensure that the indicators are relevant: Ensure that the indicators selected are relevant to the objectives of the project and that they provide meaningful information that can be used to inform decision-making.
• Consider data availability and collection methods: Ensure that data is available for the selected indicators and that collection methods are practical and cost-effective.
• Establish a baseline: Establish a baseline measurement for each indicator to determine the starting point for tracking progress.

Here are some examples of indicators that could be included in an evaluation plan:

Program Objective: To install 50 new water filtration systems in rural communities by the end of the year.

Indicators:

• Number of water filtration systems installed
• Number of community members with access to clean water
• Water quality tests results

Program Objective: To establish a community garden program that will provide fresh produce to 100 families by the end of the year.

• Number of families participating in the community garden program
• Number of pounds of fresh produce harvested
• Number of families reporting improved food security

Program Objective: To provide after-school tutoring services to 50 at-risk students each week.

• Number of at-risk students attending tutoring sessions
• Average increase in grades of at-risk students
• Percentage of at-risk students passing core subjects

Program Objective: To establish 3 new health clinics in underserved communities within the next 3 years.

• Number of new health clinics established
• Number of community members served by the new health clinics
• Number of community members reporting improved access to healthcare services

Overall, it is important to choose indicators that are meaningful, measurable, and aligned with program goals and objectives. This will help to ensure that the evaluation is able to accurately assess program effectiveness and identify areas for improvement.

By defining indicators to include in an evaluation plan, you can ensure that the evaluation process is focused and effective in providing valuable insights for project improvement and decision-making.

Creating a methodology is a crucial step in developing a monitoring and evaluation plan. In this step, you define the data collection methods and timeline for the evaluation. To do this, you need to identify the data that needs to be collected to assess progress towards achieving each objective. Then, you can select appropriate data collection methods that are appropriate for the data being collected and the resources available. Common methods include surveys, interviews, focus groups, observation, and document review.

Once you have identified the data and the appropriate data collection methods, you can establish a timeline for data collection and evaluation that aligns with the project’s overall timeline and key milestones. This timeline should be realistic and consider the availability of resources and the time required to collect and analyze the data.

It is also important to assign responsibility for each aspect of the methodology, including data collection, analysis, and reporting. You should ensure that the individuals responsible have the necessary skills, resources, and support to carry out their assigned tasks effectively.

To ensure data quality, you should develop strategies to ensure that data is accurate, reliable, and valid, and that any biases or errors are minimized. Establishing a baseline measurement for each indicator is crucial to determine the starting point for tracking progress.

By creating a methodology that defines data collection methods and timeline, you can ensure that the monitoring and evaluation plan is effective in assessing progress and providing valuable insights for project improvement and decision-making.

This step involves defining the roles and responsibilities of individuals or teams involved in the monitoring and evaluation process to ensure that everyone knows what is expected of them.

To begin, it is important to identify the key stakeholders involved in the project and determine their respective roles and responsibilities in the M&E process. This includes identifying the project manager or coordinator, data collectors, data analysts, and decision-makers who will use the M&E findings to inform project decisions.

Once the stakeholders have been identified, it is necessary to define their specific roles and responsibilities. For example, the project manager or coordinator may be responsible for overall project management and ensuring that the M&E plan is implemented as intended. Data collectors may be responsible for collecting and managing data, while data analysts may be responsible for analyzing and interpreting data. Decision-makers may be responsible for using the M&E findings to inform project decisions.

It is also important to establish communication channels and protocols for sharing information and M&E findings among stakeholders. This includes defining the frequency and format of progress reports, as well as procedures for addressing any issues or challenges that arise during the M&E process.

By identifying M&E roles and responsibilities, you can ensure that everyone involved in the monitoring and evaluation process understands their roles and responsibilities, which helps to ensure the effective implementation of the M&E plan and the project’s success.

Step 9 Identify who is Responsible for Data Collection and Timelines

This step involves determining the individuals or teams responsible for collecting and managing the data required to assess progress towards achieving project objectives, as well as defining the timelines for data collection.

To identify who is responsible for data collection, it is important to review the project goals and objectives and determine what data needs to be collected to assess progress. The individuals or teams responsible for data collection may include project staff, external consultants, or other stakeholders with relevant expertise.

Once the individuals or teams responsible for data collection have been identified, it is necessary to establish a timeline for data collection that aligns with the project’s overall timeline and key milestones. This timeline should be realistic and consider the availability of resources and the time required to collect and analyze the data.

In addition to establishing a timeline, it is also important to define the specific data collection methods that will be used and ensure that those responsible for data collection have the necessary resources and support to carry out their assigned tasks effectively. This may include providing training on data collection methods, ensuring access to necessary equipment or software, and establishing protocols for data management and quality control.

By identifying who is responsible for data collection and timelines, you can ensure that data is collected in a timely and efficient manner, which is crucial for the effective implementation of the M&E plan and the success of the project.

This step involves determining how data will be analyzed and reported, including the selection of appropriate methods and the development of reporting templates to ensure that data is presented in a clear and concise manner.

To create an analysis plan, it is important to review the project objectives and identify the key performance indicators that will be used to assess progress. This will help determine what data needs to be analyzed and what statistical methods will be used to analyze the data. The analysis plan should include a detailed description of the statistical methods that will be used, including any assumptions or limitations associated with these methods.

Once the analysis plan has been developed, it is necessary to create reporting templates to ensure that data is presented in a clear and concise manner. Reporting templates should include the key performance indicators and the specific data that will be reported, as well as any graphs, charts, or tables that will be used to present the data. Reporting templates should be designed to provide a clear picture of progress towards achieving project objectives, and should be easy to read and understand.

It is also important to establish protocols for data sharing and reporting to ensure that data is shared in a timely and effective manner. This may include establishing a timeline for reporting, identifying the stakeholders who will receive the reports, and determining the format and level of detail required for each report.

By creating an analysis plan and reporting templates, you can ensure that data is analyzed and reported in a systematic and standardized manner, which is crucial for the effective implementation of the M&E plan and the success of the project.

This step involves a comprehensive review of the M&E plan to ensure that it is aligned with the project’s overall goals and objectives, and that it is practical and feasible to implement.

To review the M&E plan, it is necessary to first review the project’s goals and objectives and ensure that the M&E plan is aligned with these. This includes reviewing the performance indicators and ensuring that they are relevant, measurable, and appropriate for tracking progress towards achieving project objectives.

Next, it is necessary to review the data collection methods and analysis plan to ensure that they are practical and feasible to implement. This includes reviewing the data collection timeline, the individuals or teams responsible for data collection, and the resources required to collect and manage the data.

In addition to reviewing the M&E plan itself, it is also important to review the communication and reporting protocols to ensure that they are effective and efficient. This may include reviewing the reporting templates, the stakeholders who will receive the reports, and the frequency and format of progress reports.

Overall, the goal of reviewing the M&E plan is to ensure that it is practical, feasible, and effective in assessing progress towards achieving project objectives. This step is critical for the success of the project, as it ensures that the M&E plan is aligned with the project’s overall goals and objectives and that it is designed to provide valuable insights for project improvement and decision-making.

This step involves carrying out the data collection, analysis, and reporting activities defined in the M&E plan, as well as monitoring progress towards achieving project objectives.

To implement the evaluation plan, it is necessary to follow the protocols and procedures defined in the M&E plan. This may include assigning responsibilities to individuals or teams involved in data collection, analysis, and reporting, and providing training and support as needed.

Monitoring progress towards achieving project objectives involves tracking the performance indicators defined in the M&E plan and comparing them to the baseline measurements to determine progress. This may involve conducting regular progress reports and reviewing data for any trends or issues that may require further attention.

Throughout the implementation and monitoring of the evaluation plan, it is important to maintain open lines of communication among stakeholders and to address any issues or challenges that arise in a timely manner. This may involve revising the M&E plan as needed to ensure that it remains aligned with project objectives and is effective in assessing progress towards achieving them.

Overall, implementing and monitoring the evaluation plan is critical for the success of the project, as it provides valuable insights for project improvement and decision-making. By following the protocols and procedures defined in the M&E plan and monitoring progress towards achieving project objectives, you can ensure that the project is on track to achieve its intended outcomes and objectives.

Step 13 Using Results to Make Informed Decisions

Using results to make informed decisions is a critical step in the monitoring and evaluation process. This step involves analyzing the data collected through the evaluation plan and using it to make informed decisions about the project’s future direction. It also involves disseminating the findings to relevant stakeholders, including donors, to demonstrate the project’s impact and to inform future funding decisions.

To plan for dissemination and donor reporting, it is important to first analyze the data collected through the evaluation plan and identify the key findings and insights. This includes identifying any successes or areas for improvement and determining what actions can be taken to address these.

Once the key findings have been identified, it is necessary to develop a plan for disseminating the findings to relevant stakeholders. This may include developing reports, presentations, or other materials that summarize the key findings and insights in a clear and concise manner. It may also involve identifying the stakeholders who will receive the findings and determining the best way to reach them.

In addition to disseminating the findings, it is important to report the results to donors to demonstrate the project’s impact and to inform future funding decisions. This may involve developing donor reports that summarize the key findings and insights and provide an overview of the project’s progress towards achieving its objectives.

Overall, using results to make informed decisions is critical for the success of the project, as it ensures that the project is on track to achieve its intended outcomes and objectives. By planning for dissemination and donor reporting, you can demonstrate the project’s impact and ensure that it receives continued support from donors and other stakeholders.

To Conclude

The 13 steps outlined in this article provide a comprehensive framework for developing a robust monitoring and evaluation plan that can effectively assess progress towards achieving project objectives and provide valuable insights for project improvement and decision-making.

Key steps in developing a monitoring and evaluation plan include defining the purpose and scope of the evaluation, identifying stakeholders and their roles and responsibilities, developing SMART evaluation objectives, identifying indicators to measure progress, defining data collection methods and timelines, creating an analysis plan and reporting templates, reviewing the M&E plan, implementing and monitoring the evaluation plan, using results to make informed decisions, planning for dissemination, and donor reporting.

By following these steps, organizations can ensure that their monitoring and evaluation plans are practical, feasible, and effective in assessing progress towards achieving project objectives. Additionally, the insights gained from monitoring and evaluation can help to inform decision-making and improve project outcomes, leading to greater success and impact. Ultimately, investing in monitoring and evaluation is crucial for any organization that wants to achieve its goals and have a meaningful impact in the world.

In conclusion, it’s important to remember that no plan will be effective without the right monitoring and evaluation strategies in place. Without an effective plan, you won’t be able to track the progress of your project or measure its success. Take the time to plan out your monitoring and evaluation plan, as this will help ensure that your project is successful and that it meets the desired outcomes.

Simana KONE

Very hepfull and great usefull tool

Santo Obina

This is helpful and a resourceful tool

Fation Luli

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This is so instrumental to consider when regarding a successful evaluations.

Joseph Lungu

This information is really helpful for effective monitoring and evaluation of projects.

Thank you so much Evalcommunity

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